Property management for out-of-town landlords
Property Management in Hamilton, so you can focus on what matters most.
Managing a property from afar can be stressful. Found Spaces is here to give you peace of mind by handling everything on the ground, so you don’t have to. From tenant care to regular property updates, our local experts in Hamilton have you covered.
Non-Resident tax compliance for Canadian Rental Properties
If you live outside Canada and earn rental income from a Canadian property, the CRA requires 25% withholding tax on your gross rental income, remitted monthly by the 15th of the following month. Without proper filing, you pay tax on the full rent collected, not your actual profit.
Found Spaces acts as your Canadian agent for CRA purposes. We handle the NR6 and NR4 process so you pay tax on net rental income instead of gross. Here’s how it works:
NR6 (Undertaking to File an Income Tax Return): Found Spaces files Form NR6 with the CRA on your behalf before the first rent payment of the year. Once approved, we withhold 25% on your net rental income (rent minus eligible expenses) instead of the gross amount. We set up a dedicated remittance account for each landlord to keep your withholdings separate and properly tracked.
NR4 (Statement of Amounts Paid or Credited to Non-Residents): At the end of each year, Found Spaces prepares and files your NR4 slip and summary with the CRA. This reports the gross rental income paid to you and the total tax withheld during the year.
Section 216 Return: If an NR6 is filed and approved, you are required to file a Section 216 income tax return by June 30 of the following year. This return calculates your final Canadian tax liability on the net rental income and may result in a refund of some withholding tax.
The NR6 must be submitted to the CRA on or before January 1 of each year, or before the first rental payment is due. Found Spaces manages these deadlines and handles all remittances directly with the CRA. Missing an NR6 filing or a Section 216 return can result in penalties and a requirement to pay tax on your gross rental income.
Local Property Management For Remote Landlords
Found Spaces operates on the ground in Hamilton. We handle tenant relations, property inspections, rent collection, and maintenance coordination so you don’t need to be local. Our team knows Hamilton’s rental market, tenant expectations, and Ontario’s Residential Tenancies Act.
Regular Updates on Your Property
You get access to a secure online owner portal with financial statements, inspection reports, and maintenance records. We send regular property updates so you always know the status of your investment. If you need something urgently, call or email our office directly.
Maintenance and Tenant Management
Found Spaces handles maintenance requests through our tenant portal. Non-emergency repairs are completed during business hours. Emergencies go to our 24/7 line. We also manage tenant screening, lease enforcement, and move-in/move-out inspections. You stay informed without needing to be involved in day-to-day operations.
Common Questions From Out-of-Town Landlords
How do I stay updated on my property if I live far away?
You get access to a secure owner portal with financial statements, inspection reports, and maintenance records. Found Spaces also sends regular updates by email. You can call or email our office any time for a status update.
How does Found Spaces handle tenant placement for remote landlords?
We handle the full leasing process locally. That includes property advertising, tenant showings, application screening, credit and background checks, lease signing, and move-in inspections. You approve the final tenant selection, but you don’t need to be present for any of it.
What happens if there's a maintenance emergency at my property?
Tenants call our 24/7 emergency line directly. We dispatch contractors and manage the repair without needing your involvement for urgent issues like flooding, no heat, or gas leaks. You receive a full report after the issue is resolved.
Can I set rules about pets, smoking, or modifications to my property?
Yes. Your preferences are written into the lease agreement. Found Spaces enforces these terms on your behalf and handles any violations through proper legal channels under Ontario’s Residential Tenancies Act.
How do I receive my rental income?
Found Spaces deposits your rental income directly into your bank account on a set schedule. You receive a monthly financial statement through the owner portal showing rent collected, expenses, and net income.
Do I need to visit my property for inspections?
No. Found Spaces conducts routine property inspections and sends you a detailed report with photos. We also handle move-in and move-out condition reports.
Does Found Spaces handle NR6 and NR4 filing for non-resident landlords?
Yes. Found Spaces acts as your Canadian agent and files Form NR6 with the CRA so you can pay withholding tax on net rental income instead of gross. We set up a dedicated CRA remittance account for each non-resident landlord, handle monthly tax remittances, and file your NR4 slip and summary at year-end.
What happens if I don't file an NR6?
Without an approved NR6, the CRA requires 25% withholding tax on your gross rental income, not your net income after expenses. That means you pay tax on the full rent amount before any deductions. Filing an NR6 through Found Spaces reduces the withholding to 25% of net income, which is significantly less. You are also required to file a Section 216 return once the NR6 is approved.
Found Spaces Property Management Inc. is a residential property management company based in Hamilton, Ontario. Founded in 2017, Found Spaces manages over 650 rental units across Hamilton, Burlington, Kitchener, St. Catharines, and Halifax. The company provides full-service property management for landlords and investors, including leasing, maintenance, legal coordination, tenant support, and non-resident tax compliance.
Last Updated April 2026.