Feeling drained by mediocre property management?
discover the Excellence of Found Spaces
We bring back the joy of property ownership by increasing your net operating income
Increased Profitability
Enhanced Property Value
Lower Tenant Turnover
What does mediocre property management really cost you?
50% of Tenants
Fail to meet basic requirements, and 10% cause significant property damage
53 Hours
Per month that's the average time landlords spend tackling property-related issues
Depleting NOI
On your property means eroding profits and diminishing its overall value
X
Earn Rewards on Rent, Bills and Taxes.
Get thousands of credit card points or cashback - all on autopilot.
Discover Success:
How Our Clients WIN with Found Spaces
12% Rental Income Increase
average within the first year
10% Property Value Increase
average over three years
30% Reduction in Tenant Turnover
1.5 to 2.5 Years Average lease term Increase
Learn How
So What Does
Working with
Found Spaces
Look Like?
Simple.
Working with Found Spaces Property Management Inc is simple due to Our Process that guides you step by step.
☰ Fast
In Found Spaces Property Management Inc we value your and our time optimizing each step in Our Process daily
Effective⬈
Working with Found Spaces Property Management Inc. you know how Our Process grows your ROI.
Rental Property Management Hamilton
Why Hire Found Spaces
Found Spaces Property Management Inc sets the standard for modern rental property management in Hamilton and surrounding markets. This guide explains the steps for landlords to hire Found Spaces, essential preparations, and what to expect: strategic risk reduction, higher occupancy, reliable rent, and far less everyday hassle.
What This Guide Covers
This resource details how Found Spaces approaches full-service property management in Hamilton, including required documents, agreement steps, and the actionable outcomes of partnering with a true local expert. Landlords will learn how to start, what actions to take, and why Found Spaces’ systems lead to reduced risks, greater returns, and peace of mind.
Who Should Read This
Whether you’re an investor, absentee landlord, or owner in Hamilton or St. Catharines who wants a reliable, hands-off partner, this guide is for you. It is also a vital resource for those seeking leasing services or exploring enhanced protection like home watch for vacant properties.
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Table of Contents
Prepare to Hand Off Management
Effectively preparing to hand off your property to a professional manager ensures a seamless transition, prompt revenue flow, and fewer operational headaches down the road. Found Spaces offers particular expertise for property management for absentee landlords Hamilton, with systems that support remote and local owners alike.
Essential Documents To Gather
Begin with organization: assemble ownership proof (title deed or mortgage), current leases, a summary of recent maintenance, proof of insurance, emergency contacts, bank details, and utility records. Ontario landlords should familiarize themselves with LTB (Landlord and Tenant Board) forms for routine and urgent matters–visit the official Ontario LTB forms library for templates needed during account setup or legal events.
Understand Service Scope
What’s included in property management services? With Found Spaces, core offerings span tenant placement, rent collection, full maintenance coordination, 24/7 support, owner portal access for live reporting, and legal support for RTA compliance and tenant-board filings. Specialized add-ons like rent guarantee and home watch services Hamilton provide additional protection and are clearly outlined in your agreement.
Decide Your Priorities
Some owners prioritize hands-off operations, while others focus on stability or premium tenants. Discuss your goals with your manager: do you prefer maximum cash flow, long-term tenant stability, or minimal involvement? Both leasing services and comprehensive management packages are available to suit your needs.
Request a Personalized Quote
Obtaining a tailored quote is the best way to align fees, add-ons, and services to your precise needs. Expect clarity–Found Spaces emphasizes transparent structures and no hidden fees.
Instructions
Complete the simple online form or contact / book a call with essential details: property address, unit configuration, current rent, occupancy rate, and recent maintenance. The team responds with a fee breakdown (by contract length and unit type), including options for rent guarantee, home watch, and custom reporting.
Why It Matters
Every property is unique. A personalized quote prevents bill shock, aligns services precisely, and ensures contract terms fit your property profile and investment goals.
Tips
Advance preparation speeds your quote: have basic photos and your latest utility bills handy. Let your advisor know if you’re an absentee landlord–Found Spaces provides targeted support and tailored home watch bundles. Inquire about rent guarantee eligibility.
Schedule a Property Assessment
A property assessment is a pivotal step: it establishes your unit’s market readiness, competitive rental estimate, and repair needs before leasing.
Instructions
Book your free on-site or virtual assessment. Found Spaces’ specialist will inspect, note safety and minor improvements, and develop a plan for effective marketing. This is the foundation for a high-quality tenant match.
Why It Matters
Objective assessments ensure transparent pricing, minimize time on market, and guarantee your property matches legal and safety standards while appealing to top tenants.
Tips
Arrange access (locks, codes, or escort) and share inspection histories. For absentee owners, bundle property assessments with home watch services Hamilton for ongoing oversight.
Sign the Management Agreement
A thorough management agreement cements expectations, pricing, and performance for both parties.
Instructions
Carefully review all elements: service scope, fee breakdowns, guarantees, minimum terms, and reporting frequency. Return your signed copy via digital upload or in person and reserve your onboarding call slot immediately to start the handover.
Why It Matters
Formal agreements protect both parties–defining timelines, extra charges (if any), guarantees, and specific duties. They prevent miscommunication and ensure your risk is minimized by enforceable terms like the rent guarantee.
Tips
Ask for sample monthly statements, and confirm who your single point of contact will be. Check how Found Spaces supports landlord use of key legal forms and filings when action with the LTB is needed. Reference the landlord FAQ for more contract details.
Prepare Your Property
A well-prepped property attracts better tenants and reduces time on the market.
Instructions
Complete all recommended fixes and deep cleans based on the assessor’s guidance. Found Spaces can arrange vendors for you and authorize a budget for small repairs. Furnish smoke detectors, CO monitors, and safety supplies–these ensure insurance compliance and tenant security.
Why It Matters
Properties in top condition rent faster, command higher rents, and retain tenants longer.
Tips
Consider professional listing photography through your PM or leasing services. Use home watch services Hamilton if the property will stand vacant.
Tenant Screening And Placement
The heart of rental property management Hamilton is quality screening. Found Spaces utilizes an advanced, custom audit system for tenant checks–aligning with Ontario’s best legal and ethical guidelines.
Instructions
Expect a robust process: credit, employment, rental history, references, and interviews are conducted in-depth for each candidate. Landlords can review suggested criteria and have final approval before listings go live. Once a match is found, documentation and lease execution are handled for you.
Why It Matters
Thorough screening minimizes risk, reduces turnover, and protects long-term asset value. In Hamilton and St. Catharines, tenant placement typically takes between 2-3 weeks, with move-ins averaging about 30 days post-listing.
Tips
Ask the team about waitlists, screening timelines, and temporary holds if you’re transitioning between tenancies. Trust the leasing services process–they’re experts in matching and onboarding.
Move-In And Tenant Onboarding
A smooth move-in creates the groundwork for stable, respectful tenancies–and speedy cash flow.
Instructions
The onboarding team coordinates lease signing, security/payment transfers, inventory reports, and keys. Tenants receive orientation, welcome materials, and are guided on tenant insurance options for added peace of mind. Found Spaces supports legal documentation for both landlord and tenant, including LTB filings if needed during move-outs or disputes.
Why It Matters
A formal onboarding shields owners legally, clarifies roles, and prevents disputes.
Tips
Recommend or require tenant insurance coverage (see Apollo’s tenant insurance guide). Save complete inventory records and support tenants in accessing Landlord and Tenant Board Forms.
Ongoing Management And Reporting
Professional, technology-enabled property management brings transparency, proactive communication, and robust revenue protection.
Instructions
Found Spaces will handle monthly rent collection, coordinate and document all maintenance, conduct periodic inspections, and generate monthly reports. Owners enjoy around-the-clock access to financials and maintenance logs via the online portal. Any dispute, late rent, or legal escalation is processed in compliance with Ontario’s Residential Tenancies Act.
Why It Matters
Ongoing, reliable reporting and hands-on management protect income streams, ensure building health, and sharply reduce landlord stress.
Tips
Set a clear limit for authorized repairs, enroll in rent guarantee if stable cash flow is a top priority, and use the landlord FAQ to clarify all procedural questions.
Ready To Get Started
Next Actions For Landlords
If you’re ready to maximize your property’s performance, reduce your time investment, or want to see how local experts can deliver stronger results, request a personalized quote or book a call today. This initial step secures a tailored management plan, full pricing transparency, and access to Found Spaces’ market-leading systems. Landlords can always reference the FAQ or discuss flexible add-ons–such as absentee owner or home watch coverage–during the intake call.
Trust Signals And Guarantees
Found Spaces is consistently recognized among the best property management companies in hamilton ontario, with awards from industry bodies, Three Best Rated badges, and five-star reviews from investors and tenants alike. Unique guarantees–including 21-day leasing, 90-day money-back, and comprehensive pet/rent protections–set the company apart. Every owner receives transparent reporting, legal support, and access to innovative tools like hamilton property management services. Book your consult for a partnership grounded in trust, accountability, and measurable results.
Resources
Rental Property Management Hamilton Property Management Companies In Hamilton Ontario Hamilton Property Management Services
Found Spaces
Guarantees:
Complete Security and Absolute Peace of Mind
Tenant Guarantee
If located by us tenant leaves in less than 6 months, we will secure the next tenant for free.
Money Back Guarantee
We give a 100% refund if you are not fully satisfied with our property management within the first 90 days.
21 Days Leasing Guarantee
We will get a signed lease for your home in 21 days or less or you get a free month of management on us.
Good Pet Guarantee
Good pet tenants. If approved pets cause damage, we'll cover up to $1,000 in repairs.
Services Offered by Found Spaces Property Management
Property Management
Elevating your property management experience by bringing trust, transparency & accountability
Leasing Services
Filling Your Vacancy Fast and Efficient with our Proven Leasing Process. You Get Better Tenants, and Maximize Your Return
Property Advertising
Amplifying Your Property’s Visibility with Our Tailored Advertising Service to Maximize Your Returns
Legal Support Services
Ensures timely rent collection and adherence to regulations, RTA Compliance, and LTB Matters
Maintenance Services
Prompt service and 24/7/365 support, streamlines maintenance requests and effortless tracking
Start Your Journey to Becoming a Found Spaces Client
1. Book a Call
Book a call to discover if Found Spaces Property Management is right for you!
2. Have your FREE Consultation
Get a tailored solution in our Free Consultation & Assessment
3. Onboard & Relax
Experience the benefits of our Proven Process. With our dedicated support, watch your portfolio grow and reclaim your time.
Found Spaces' Client Testimonials
Awards We Received
What Makes Us Different
Guaranteed Leasing and Management
Found Spaces guarantees a signed lease within 21 days or offers a free month of management.
Advanced Tenant Audit System
Our in-depth tenant screening process ensures highly reliable tenants, reinforcing both their leasing and tenant placement guarantees.
Comprehensive Money-Back Policy
A 100% refund if clients are unsatisfied within the first 90 days of management service, emphasizing a strong commitment to quality and client satisfaction.
Reclaim Your Time
As investors ourselves, we deeply understand the complex demands and responsibilities of property ownership. Our Property Management Services are crafted to alleviate these burdens, freeing you to pursue other passions and business ventures.
Choosing Found Spaces means entrusting your investment to a professional team with over 40 years of combined experience. We are committed to optimizing your returns through our proven Process, ensuring you enjoy ease and peace of mind. Every aspect of your property is managed with precision and excellence.
Rely on Found Spaces Property Management Inc for a seamless, profitable management experience that saves you time and lets you focus on what’s most important to you
Maximize Your Passive Income Potential
Experience seamless and rewarding Leasing Services with Found Spaces Property Management Inc! We transform the potential risk of vacancies into full occupancies, ensuring every day is a chance for revenue.
We are committed to maximizing your property’s value and eliminating the worry of unoccupied spaces. As our partner, you’ll access our dedicated team of leasing professionals, employing innovative strategies to enhance your property’s visibility to a wide array of the best prospective tenants.
Revel in the assurance of having your property managed by experts, witnessing your investments prosper, and securing high-quality tenants consistently.
Minimize Repair Cost and Maintenance Expenses
Found Spaces Property Management Inc can help you avoid overpaying for these essential services through our dedicatedin-house general maintenance team and specialized reliable vendors with competitive pricing.
In addition, our Online Landlord Portal allows you to track maintenance hours in real-time, helping you to stay on budget. Partner with us to ensure that your property is well-maintained at a cost that won’t eat into your profits.
Our aim is to assist clients like you in maximizing the value and enjoyment of your rental property, and making the most of your investment and time.
Become Found Spaces Client
If you are a someone who cherishes time, desires a steady flow of predictable income, and understands the importance of stable, long-term investments, you are our ideal partner! At Found Spaces Property Management Inc, we believe that the best investment journey begins with securing the best tenant.
Act NOW—schedule a call with us today and embark on a path to a thriving future together!