Moving Out? A Checklist for a Smooth Apartment Turnover

Are you planning to move out of your apartment in Hamilton soon? Whether relocating for a new job, upsizing, or just looking for a change of scenery, ensuring a smooth apartment turnover is crucial. Not only does it help secure your deposit, but it also maintains a positive relationship with your landlord or property management company. If you’re renting in Hamilton, here’s a comprehensive checklist to guide you through a seamless apartment turnover beneficial for tenants and owners. Follow these steps to leave on good terms and make the transition as smooth as possible.

1. Give Proper Notice

Ensure you review your lease agreement to know the required notice period (60 days). Submit your move-out notice (N9) in writing to your property management office, confirming the final date you intend to vacate the apartment. This formal notice helps property managers plan the transition and schedule any necessary advertising for the property.

A man and woman review blueprints together while holding coffee mugs in a room filled with cardboard boxes, busy with the apartment turnover process.

2. Document the Condition of the Apartment

Before you start packing, take the time to document the current state of the apartment. Take photos or videos of each room, focusing on areas that might be questioned later, like floors, walls, and appliances. This will serve as evidence of the apartment’s condition when you moved out, which can be helpful if there are any disputes over the security deposit.

3. Clean Thoroughly

Cleaning is perhaps the most crucial task in the move-out process. A deep clean not only ensures you get your full deposit back but also leaves the apartment ready for the next tenant. Pay special attention to areas often overlooked during routine cleaning, such as:

  • Inside cabinets and drawers
  • Behind appliances (if moveable)
  • Windows and window sills
  • Carpets and floors
  • Bathrooms (including fixtures)

Consider hiring professional cleaners if you’re short on time or want to guarantee a job well done, which can be particularly important in managing properties under strict standards of property management in Hamilton.

4. Repair Any Damage Before Apartment Turnover

Normal wear and tear are expected, but significant damages should be repaired before your final move-out inspection. This includes filling nail holes, repainting walls if necessary, fixing broken fixtures, and replacing damaged window coverings. If certain repairs are beyond your capability, discuss them with your property manager to find a suitable solution.

A couple sits on a sofa reviewing architectural plans while a child looks out the window in a room filled with moving boxes and unpacked items, indicative of an apartment turnover.

5. Schedule a Move-Out Inspection

Coordinate with your property management company in Hamilton to schedule a final walk-through. This inspection is a chance to go over the property together, ensuring all parties agree on the condition of the apartment. It’s also the perfect time to hand over the keys and any other items like garage remotes or mailbox keys.

6. Update Your Address

Don’t forget to update your address with the post office, bank, and other important contacts. You should also inform utility companies to arrange the final readings and ensure services are transferred or canceled accordingly.

7. Leave Contact Information

After you’ve moved out, leave your new address and contact information with the property management. This makes it easier for them to contact you about the deposit return or forward any mistakenly delivered mail.


Moving out can be stressful, but with the right preparation, it can go smoothly. By following this checklist, tenants in can ensure a seamless transition, preserving good relationships with property managers and paving the way for a hassle-free move to their next home. Remember, preparation and communication are key to a smooth apartment turnover, especially when dealing with property management in Hamilton. Happy moving!

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